About the Role
We are pleased to be working with a well established short term lender, on their search for an Executive Assistant to join the team.
Manage and maintain the CEO’s diary
Ensure CEO is prepared for meetings by providing necessary papers, travel information, agenda’s etc and calling the client for briefing to ensure the CEO is fully prepared for all engagements.
Highlight any urgent correspondence / emails etc and bring to CEO’s attention
Conduct weekly diary meetings with the CEO to discuss and confirm and upcoming engagements, invitations, and any other requests.
Co-ordinate travel and accommodation requirements and ensure all arrangements match the CEO’s requirements
Filter general information, queries, telephone calls etc on behalf of the CEO to ensure that the CEO is not dealing with unnecessary matters.
Take and relay accurate messages from telephone callers and answer queries where possible.
Provide agendas and take minutes for meetings when required.
Maintain a comprehensive working environment, paying attention to data protection.
Oversee appointments made by any other members of staff, diaries to obtain an update from the member of staff and report information to CEO
Liaise with staff, clients, brokers, solicitors, lenders
Undertake any other duties as requested by the CEO
Assist Director as and when required to process cases
Skills and Experience
Must have good numeracy skills
Must be confident both face to face and over the telephone
Ability to be flexible around working hours
Ability to be able to attend meetings with CEO if required at short notice
Ability to work comfortably on own initiative
Happy to work in a close environment with the CEO
Happy to undertake any necessary courses to enhance the business
Ability to take on new tasks and work in a challenging environment