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Executive Team Assistant - London

Job Type

Financial Services

About the Role

Executive Assistant
Financial Services

We are pleased to be working with a well established short term lender, on their search for an Executive Assistant to join the team.

Salary £50-£60K

Ref 50105321

Requirements


Responsibilities:

  • Maintain confidentiality

  • Manage and maintain the CEO’s diary

  • Ensure CEO is prepared for meetings by providing necessary papers, travel information, agenda’s etc and calling the client for briefing to ensure the CEO is fully prepared for all engagements.

  • Highlight any urgent correspondence / emails etc and bring to CEO’s attention

  • Conduct weekly diary meetings with the CEO to discuss and confirm and upcoming engagements, invitations, and any other requests.

  • Co-ordinate travel and accommodation requirements and ensure all arrangements match the CEO’s requirements

  • Filter general information, queries, telephone calls etc on behalf of the CEO to ensure that the CEO is not dealing with unnecessary matters.

  • Handling correspondence.

  • Take and relay accurate messages from telephone callers and answer queries where possible.

  • Provide agendas and take minutes for meetings when required.

  • Maintain a comprehensive working environment, paying attention to data protection.

  • Oversee appointments made by any other members of staff, diaries to obtain an update from the member of staff and report information to CEO

  • Liaise with staff, clients, brokers, solicitors, lenders

  • Undertake any other duties as requested by the CEO

  • Assist Director as and when required to process cases

Skills and Experience

  • Must have good numeracy skills

  • Must be confident both face to face and over the telephone

  • Ability to be flexible around working hours

  • Ability to be able to attend meetings with CEO if required at short notice

  • Ability to work comfortably on own initiative

  • Happy to work in a close environment with the CEO

  • Happy to undertake any necessary courses to enhance the business

  • Ability to take on new tasks and work in a challenging environment

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